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HSE Internship Procedure

HSE Internship Procedure

Internship for Human Security Engineering (Short term: two weeks or longer)
Advanced Capstone Project (Long term: two months or longer)

Required Documents
The following is a list of documents necessary for you to receive financial aid.
Please consult with your supervisor and a secretary of your laboratory about preparing and completing the documents.
In principle, they should be submitted four weeks in advance of your departure.

Submission Guideline

  1. Plan your internship with your supervisor, then send an electric file (Word) of HSE-004: Notice of Internship for Human Security Engineering or HSE-005: Notice of Advanced Capstone Project to GCOE HSE Center (kyomu_gcoe@hse.gcoe.kyoto-u.ac.jp).
    Submit a hard copy with your supervisor's signature to GCOE HSE Center.

    We will contact you after receiving and checking your notice; then please submit the following documents.

  2. Travel Request (for Internship)
    Send it as an attachment to GCOE HSE Center (kyomu_gcoe@hse.gcoe.kyoto-u.ac.jp).

  3. Emergency Response Assistance System Application (IR&C application for student at HSE internship)
    Buy a voluntary traveler's insurance (see standards of compensation in Japanese), and send the IR&C application (for student at HSE internship) as an attachement to GCOE HSE Center (kyomu_gcoe@hse.gcoe.kyoto-u.ac.jp).

    Download HSE-008: Emergency Contact, and carry it at all times during your internship.

    If your itinerary changes after submitting the Travel Request to GOCE HSE center, make sure to notify GCOE HSE center (kyomu_gcoe@hse.gcoe.kyoto-u.ac.jp) of the change in advance of your departure.

  4. Estimate for airfare and itinerary (those made by your travel agency)
    Submit them to GCOE HSE Center.
    Create PDF files of them, and send them with your travel request to
    GCOE HSE center (kyomu_gcoe@hse.gcoe.kyoto-u.ac.jp).

  5. Voluntary insurance Information
    Submit the proof of your voluntary traveler's insurance (such as a copy of a certificate) to GCOE HSE Center.
    Create a PDF file of it, then send it to (kyomu_gcoe@hse.gcoe.kyoto-u.ac.jp).

  6. If you make any changes to previously-submitted HSE-004: Notice of Internship for Human Security Engineering or HSE-005: Notice of Advanced Capstone Project, send an electronic file of the final version to (kyomu_gcoe@hse.gcoe.kyoto-u.ac.jp).
    Submit a hard copy to GCOE HSE Center.

  7. Format10_Overseas Travel Notice (less than three months) or Format09_Overseas Travel Application (three months or longer)
    Submit it to your division's office (If you are a student enrolled in Graduate School of Engineering, then submit to C cluster Kyomu).
    Create a PDF file of it, and send it to GCOE HSE Center (kyomu_gcoe@hse.gcoe.kyoto-u.ac.jp).

  8. HSE-028: Internship (ORT subjects) Agreements
    We ask you to fill out this form, so that you take notice of your safety during research, investigation, or internship abroad.

  9. Receipts of air tickets and ticket stubs.
    Submit them to GCOE HSE Center after returning from your internship.
    (You may submit the receipts to GCOE HSE Center before you leave.)

  10. Internship Report
    Refer to Report on Internship page. Submit your report with your supervisor's signature to GCOE HSE Center, and send an electronic file to (kyomu_gcoe@hse.gcoe.kyoto-u.ac.jp).

Contact
HSE Center
Yoko SHIMADA (Associate Professor)
kyomu_gcoe@hse.gcoe.kyoto-u.ac.jp